What to write on your wedding QR code sign: 12 wording ideas and where to put them

Why the words matter

Guests glance at signs. A bare QR code looks like an advert or a menu, so many people walk past it. A line such as “Scan to share your photos with us” tells them what happens next and why it is worth ten seconds.

What every good sign includes

• What to do: “Scan to add your photos.”
• No app: “No app, no sign-up.”
• Where the photos go: “to our wedding gallery.”
• A nudge: “Scan now”, or “Scan before the cake”.

12 wording ideas

Short and sweet

• “Scan to share your photos with us.”
• “Got photos? Scan and add them to our gallery. No app needed.”
• “Our day, your photos. Scan here.”

Funny

• “We will forget half of today. Scan and upload your photos so we don’t.”
• “Be our paparazzi. Scan, snap, send. No app, no forms.”
• “What happens on the dance floor stays in the gallery. Scan to add yours.”

Traditional

• “Help us remember today. Scan the code with your phone camera to add your photos to our wedding gallery. There is nothing to download.”
• “[Name] and [Name] would love to see the day through your eyes. Please scan and share your photos.”
• “Skandeer en deel jou foto’s met ons. Scan and share your photos with us.”

For the bar

• “Waiting for your drink? Scan and add a photo while you wait. No app.”
• “Had a lekker time so far? Scan and add your photos to the gallery.”

For the kids’ table

• “Little photographers: ask a grown-up to help you scan and add your best pictures.”

There is no isiZulu line above because it should be written, or at least checked, by a first-language speaker. Ask a relative to do that for any language you add.

Where to put the signs

• Welcome table: one larger sign, so guests see it on arrival.
• Each guest table: a small standing card. Most scans happen when people sit down.
• The bar: guests queue here with their phones out.
• Toilets or powder room: a small card at eye level.
• Photo corner or dance floor.
• Order of service: one line and the code.
• A small card at each place setting, if the budget allows.

Size and format that scan

These are rules of thumb. Test your own print.

• Print the code at least 3 to 4 cm per side on table cards, and larger on signs people read from a metre or more away.
• Use dark ink on a plain light background, with an empty margin around the code.
• Choose matt paper. Glossy card and candle glare make scanning harder.
• Scan a printed test with two different phones, ideally an iPhone and an Android, before you order the full run.
• Print the web link under the code in case scanning fails. Valere’s event link is long, so make a short link with a shortener you trust and check that it opens the upload page.

What guests do with Valere

1. They point the phone camera at the code and tap the link that appears.
2. The upload page opens in the browser. There is no app to install and no account to create.
3. They take a photo with the built-in camera, or choose photos from their camera roll.
4. The photos go to your shared gallery. Each guest has a photo limit, a bit like a disposable camera.

A checklist for the print shop

• Send the QR code as a PDF or high-resolution file, not a screenshot.
• Ask for a proof, and scan the proof.
• Ask for a matt finish with no foil or gloss over the code.
• Ask them not to crop, stretch or recolour the code.
• Order a few extra cards for the bar, the toilets and breakages.

Where Valere fits (our product)